The booklets range in size between 3” by 3” and 4 ½” by 6”. The booklets are made in a variety of colored construction paper stapled together with either a stamp or sticker of some kind stuck on the front. No two colors or stickers are repeated, and only one booklet doesn’t have a sticker on the front cover. The notes are written both by hand and by typewriter, with the date at the top, and the format seems to depend on the secretary taking the notes, who usually signs off at the bottom of the paper. Some of the notes have words crossed out and corrected with pen, whether they were taken on a typewriter or by hand.

Overall, the collection is in good condition. A few of the booklets are aged on the inside, but reading is still legible, and the paper covers are intact. The secretary’s’ notes are in good condition as well. They all have signs of aging, along with some crinkling to the tops of the pages, but all writing is legible. Both on the typed and written notes, there are a few words crossed out here and there and corrected or added on to. The sheets are rather thin, but not overly brittle. The exceptions are a few pages near the back of the stack from 1983 and earlier with two large water stains that bled the ink out across the writing. With a little difficulty, most of the words are still decipherable. These pages are paperclipped together.